Food & Beverage Office Assistant

About the Job:

Keeps the operation going behind the scenes! This position is responsible for many of the daily administrative duties for the Food & Beverage office on location, including employee payroll and sales reports.

Dress is "business casual", including leather, closed-toe, non-skid shoes.

REPORTING RELATIONSHIPS:

Reports directly to Food & Beverage Manager/Assistant Food & Beverage Manager.

RESPONSIBILITIES:

• Perform general office duties as required including professional telephone interaction, file maintenance, mail pick-up and drop-off.
• Record employee transfers and changes in a timely manner, by communicating and following up with location Personnel Manager and Food and Beverage Manager.
• Approve all hourly time daily and submit accurate information to the Payroll office.
• Calculate daily labor costs: monitoring and approving hours in the Kronos system, recording time daily, completing Excel spreadsheets daily, tracking of overtime and training hours, submitting completely balanced daily and weekly payroll figures to the F&B Support office by 10:00 a.m. each day.
• E-mail labor standards and labor costs to the Location Manager's office and the Support Staff office daily.
• Identify and communicate unusual time occurrences to the F&B Manager.
• Prepare punch detail reports daily and weekly.
• Enter and approve tips/gratuities in the Kronos system.
• Follow-up on payroll problems for Food and Beverage employee with the Manager, F&B Field Administration.
• Maintain accurate information and reports: gratuity and tip reports, employee staffing, overtime report, special audits as needed, and sales tracking.
• Efficiently complete duties on the computer: Kronos timekeeping, Microsoft Excel spreadsheets, Outlook duties.
• Maintain up-to-date employee profiles on each Food and Beverage employee.
• Maintain a neat and organized work area.
• Maintain positive and effective communication with all Food and Beverage supervisors and employees.
• Maintain confidential information.
• Report to work at 6:00 a.m. in appropriate professional attire to begin daily work.
• Distribute employee paychecks on payday.
• Other duties as requested.
• Follow Company and departmental environmental practices to minimize wasted energy and resources.
• Follow Company and departmental safety practices to minimize risk to self and others.
• Follow Company and departmental policies and procedures. Hold crew members accountable for the same. 

SKILLS AND KNOWLEDGE:

• Ability to accurately enter payroll related data.
• Ability to use a computer system and printer.
• Ability to use a calculator.
• Ability to audit and correct payroll reporting information.
• Ability to prioritize workload and work in a hectic work environment.
• Ability to learn quickly.
• Ability to positively and effectively communicate with co-workers.
• Ability to react in a professional and flexible manner. 

PHYSICAL REQUIREMENTS:

• Must be able to stand for variable amounts of time.
• Must be able to walk for variable amounts of time.
• Must be able to sit for extended periods of time.
• Must be able to lift and carry a minimum of 25 pounds.
• Bending and kneeling, stretching and reaching for extended periods of time.

AUTHORITIES:

Make assigned changes to employee profiles with the Location Personnel Manager.
Follow up and clarify employee payroll problems and communicate any payroll related issues to the Food & Beverage Manager immediately.
 

Application

Xanterra Parks & Resorts (Authorized Concessioner of the National Park Service) is an equal opportunity employer and does not discriminate against any individual in any phase of employment on the basis of race, color, creed, religion, sexual orientation, national origin, ancestry, veteran status, age, disability or any other legally protected status under applicable law. AA/EOE M/F/D/V